Policies & Procedures

Chair's Guide

Department and program chairs utilize the Registrar's Office Chair's Guide for an overview of processes and procedures to guide the development and application of their courses and curricula.

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Curricular Guidelines

The Committee on Instruction is charged with the oversight of each academic division's curriculum. The Curricular Guidelines were developed by the Office of the Registrar, in consultation with the COI and associate deans, to provide assistance to departments and programs initiating curricular changes.

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Dartmouth Course Approval Routing System (DCARS)

DCARS is an online tool used to propose new courses and updates to existing courses in accordance with Dartmouth's governance structure. The DCARS Guide for Faculty and Administrator Users illustrates the processes to submit a new course or change to an existing course.

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Faculty Balloting Procedure

Department and Program Chairs vote for the Vice Chair of the Committee of Chairs; and as needed, the Committee on Priorities each summer term. Chairs are the only candidates on the ballots and those eligible to vote in these two elections.

This differs from winter elections which are open to all Arts and Sciences tenure track faculty. Chairs receive an announcement from the Registrar's Office in late summer that details the balloting timeframe.

Faculty Leave

Leave terms are expedited through the Faculty Leave Request System. The tool allows a faculty member to submit a request for the approval of the department chair, fiscal officer, and associate dean. The faculty member may review the status of a request within the system at any time.

More information explaining the guidelines for faculty leaves, including sabbaticals, are referenced in the Handbook of the Faculty of Arts & Sciences.

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Faculty Record Form

At time of appointment, a new faculty member completes a Faculty Record Form with their most recent curriculum vitae to their associate dean.

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New Course Proposals

Departments and programs should complete the Instructions for New Course Proposals to request a new course or change an existing course. New course proposals should be forwarded to the appropriate divisional council for approval. If the proposal includes a request for any distributive and/or world culture designations, the divisional council will then forward the proposal to the COI for consideration of the categories noted on this form.

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