Other Policies & Procedures

Curricular Guidelines

The Committee on Instruction is charged with the oversight of each academic division’s curriculum. The Curricular Guidelines were developed by the Office of the Registrar, in consultation with the COI and associate deans, to provide assistance to departments and programs initiating curricular changes.

Curricular Changes and Current Students

Departments and programs can refer to the procedures outlined by the COI to implement curriculum changes and forecast effects on current students.

Chair's Guide

Department and program chairs utilize the Registrar’s Office Chair’s Guide for an overview of processes and procedures to guide the development and application of their courses and curricula.

Dartmouth Course Approval Routing System (DCARS)

DCARS is an online tool used to propose new courses and updates to existing courses in accordance with Dartmouth's governance structure. The DCARS Guide for Faculty and Administrator Users illustrates the processes to submit a new course or change to an existing course.

New Course Proposals

Departments and programs should complete the Instructions for New Course Proposals to request a new course or change an existing course. New course proposals should be forwarded to the appropriate divisional council for approval. If the proposal includes a request for any distributive and/or world culture designations, the divisional council will then forward the proposal to the COI for consideration of the categories noted on this form.

Faculty Leaves

Leave terms are expedited through the Faculty Leave Request System. The tool allows a faculty member to submit a request for the approval of the department chair, fiscal officer, and associate dean. The faculty member may review the status of a request within the system at any time.

More information explaining the guidelines for faculty leaves, including sabbaticals, are referenced in the Handbook of the Faculty of Arts & Sciences.

Faculty Balloting Procedure

Department and Program Chairs vote for the Vice Chair of the Committee of Chairs; and as needed, the Committee on Priorities each summer term. Chairs are the only candidates on the ballots and those eligible to vote in these two elections.

This differs from winter elections which are open to all Arts and Sciences tenure track faculty. Chairs receive an announcement from the Registrar’s Office in late summer that details the balloting timeframe.

Faculty Record Form

At time of appointment, a new faculty member is required to complete the Faculty Record Form and return it, along with a copy of their most recent curriculum vitae, to their associate dean.

Faculty Record Supplement (FRS)

Each year, tenured, tenure track, and research track faculty members complete a Faculty Record Supplement eForm and upload a copy of their latest curriculum vitae. The FRS is designed to offer faculty members the opportunity to provide guidance and information about their accomplishments with their associate dean.

Faculty Timeline and Deadline:
January:           Form available for entry
March:             Complete form, upload current CV   
April 1:              Deadline for submission to Chair

Chair Deadline:
April 15:           Submit to Associate Dean

Instructions for Faculty

Quick Reference for Faculty

Instructions for Chairs

Faculty Relocation Guidelines

Under IRS rules, relocation expenses must be incurred in connection with a change in an employee's principal place of work. The Faculty Relocation Guidelines explains relocation procedures and tax implications for a new faculty member relocating to the Upper Valley.

Research/Visitor/Fellow Appointment Request Form

When requesting appointment of a non-tenure track faculty member, departments and programs should electronically submit an Appointment Request Form to their associate dean.

Recruiting Faculty for Arts & Sciences

Departments and programs adhere to the faculty recruitment policies and guidelines outlined in the Handbook of the Faculty of Arts & Sciences. In addition, the Dean of Faculty’s annual recruitment memo details the expectations for that year’s recruitment season.

In most cases, funds are not available for recruiting non-tenure track faculty members. Departments or programs hiring visiting faculty to teach full-time for at least one year may apply to their associate dean for funding to bring finalists to campus for an interview before the appointment is made.

All reimbursement requests should be forwarded to the Arts & Sciences Finance Center, HB 6050, for approval and processing.

Local Expenses for Recruitment

Monday, August 25, 2014

Recruitment is one of our most important activities. Although the process often seems long and tedious, it is well worth the commitment of time, effort, and expense to continue to recruit first-rate colleagues to the faculty. Therefore, you are encouraged to continue to place great emphasis on recruiting the very best candidates.

The policies and procedures that govern these expenses are described below. We need to continue to use our financial resources wisely. Thus, we may need to place some limitation on the number of people dining out with the candidate. We may also be able to save substantial money on airfare by asking the candidate to stay over on Saturday night or to arrive on Saturday. Before any arrangements are made involving extra lodging for this purpose, please check with your Associate Dean.