Conferences

Funding support for conferences and symposia organized by faculty in the Art & Sciences.

Overview

Gifted by Fannie and Alan Leslie, the Dartmouth Conferences provide funding support to promote issues of broad academic, social, and cultural relevance that bring leading experts to Hanover to explore topics of vital interest.  

The Conant 1879 Memorial Lectureship and the Robert 1931 and Ruth Fraser Fund provide support to smaller conferences, lectures, or other academic endeavors that raise academic interests and profiles of Dartmouth’s departments and programs.

Eligibility

All members of the Faculty of Arts and Sciences.

Call For Proposals

The submission deadline for 2016-17 and 2017-18 conferences has passed. A new call for proposals will be distributed and posted in Fall 2017 for 2018-19 and 2019-20 conferences.

Application

Application submissions must include:

  1. Conferences Proposal Request
  2. Description of the Conference/Symposium (2–4 pages maximum)  
  3. Schedule of specific activities, including those that would be open to the public  
  4. Names of possible speakers and other participants, including members of the Dartmouth faculty
  5. Plan for disseminating the results of the conference/symposium
  6. A budget that prioritizes the individual items listed — participant costs, administrative support, advertising, and publishing   

Funding

Dartmouth Conferences may be funded for up to $75,000 in a given year.

Conant 1879 Memorial Lectureship and the Robert 1931 and Ruth Fraser Funds may be funded for up to $35,000 in a given academic year.

Fund Administration

Funds are administered by the Arts and Sciences Finance Center (ASFC). The faculty member is the responsible account holder for the award. All invoices, business expense reimbursements, and requests for payments are required to be submitted to the ASFC.

In utilizing the allocations provided by this award, individual faculty must adhere to all Dartmouth policies and procedures and must meet all Internal Revenue Service stipulations regarding appropriate expenses and required documentation. All expenses must be reimbursed within the fiscal year in which they are incurred. Accounts should not be overspent. In the event, repayment or reallocations of expense must occur. All items purchased with funding are property of the College. Upon departure from the College, use of the funds and disposition of purchased property is at the discretion of the College.

Please contact the ASFC with any questions.

Allowable Expenditures

  1. Business related travel expenses
  2. Business related postal or shipping charges
  3. Capital Equipment, research equipment, materials and supplies
  4. Professional licenses or certification fees; and membership in and/or to professional organizations and periodicals
  5. Scholarly materials (books, journals, periodicals, subscriptions, etc.)
  6. Specialized software and databases, computer peripherals, and data collection costs
  7. Student support for Dartmouth purposes
  8. Stipends for mobile communications (Mobile Communications Policy) and home office internet access

 

Payments to individuals for services such as editing, researching, and indexing for publications are allowable, though not eligible as reimbursement. In these cases, invoices for these services are paid directly by Dartmouth as outlined in the Procure to Pay Guide.

 

Ineligible Reimbursements

  1. Faculty salaries — release time during an academic year or extra salary during a free term
  2. Office furniture for work or home
  3. Out-of-pocket payments directly to individuals for services (e.g. editing, researching, and indexing payments are paid directly by Dartmouth as outlined in the Procure to Pay Guide. Contact the ASFC for details.)